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Addendum/Clarification 2 to the Request for Proposal for a Feasibility Study for Desalination of Sea Water, issued by the Mombasa Water Supply and Sanitation Company (MOWASSCO), June 2024 (PDF created 21 June 2024). Records two identified sites, a 12-month study covering DBOOT, water purchase agreements and a financial model, and bidders’ questions on bankability and national government alignment (pages 1 and 2). Downloaded from https://mombasawater.co.ke/sites/default/files/2024-06/CLARIFICATION%20ON%20RFP-DESALINATION%20OF%20SEA%20WATER-TCE.pdf

Contributed as a source for Mombasa Private Desalination Plant.

Contents of the file

Page 1

SUPPLY& SANITATION COMPANY LIMITED MIKINDANI ST. OFF NKRUMAH RD Telephone: +254 041 2222700 P.O BOX 1100-80100 Fax No: +254 041 2222728 MOMBASA. Mobile: 0726313006 Email: info@mombasawater co.ke 0735655650 www.mombasawater .co.ke ADDENDUM/CLARIFICATION 2: REQUEST FOR PROPOSAL -FEASIBILITY STUDY FOR DESALINATION OF SEA WATER Item Page/Section Clarification No 1 We respectfully request that the We therefore inform that we have accepted deadline be extended to at least Four (4) your request to extend the bid submission weeks in order to allow enough time by Three (3) weeks translating to Twenty- for the preparation of this proposal, One (21) days. New bid submission given the above queries closing/opening date will be 27th June, 2024. 2 Section 2 (B). Data Sheet-2.4; Page 22 There is no list of inputs, project data and reports, which the procuring entity shall provide to facilitate the preparation of the proposals The Client will provide water distribution network masterplan for MOWASSCO (2017) and Water supply masterplan for Mombasa and other towns within Coast region (2012) 3 Terms of Reference, 5.2 Minimum Staff The estimated staff month input for each of Requirements-Page 56 the key staff is not indicated in the table In the Bidding document, the contract period given, Consultant(s) are therefore required to distribute the expected contract duration among the Key staff proposed. 3 Is it a feasibility to understand the The feasibility study will include, but, not potential for desalination option for a limited to Water demand supply balance water source in the Mombasa (studies and investment strategy options will include current water demand- supply balance)? Together with the correct investment strategy options? 4 There is a mention of 4 possible site There are only Two (2) sites identified not locations. Have these locations already Four (4) been identified to carry out some of the studies mentioned in the RFP?

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| 1 | | We respectfully request that the | | | | | We therefore inform that we have accepted your request to extend the bid submission by Three (3) weeks translating to Twenty- One (21) days. New bid submission closing/opening date will be 27th June, 2024. |

| | | deadline be extended to at least Four (4) | | | | | |

| 2 | Section 2 (B). Data Sheet-2.4; Page 22 | Section 2 (B). Data Sheet-2.4; Page 22 | | | | | There is no list of inputs, project data and reports, which the procuring entity shall provide to facilitate the preparation of the proposals The Client will provide water distribution network masterplan for MOWASSCO (2017) and Water supply masterplan for Mombasa and other towns within Coast region (2012) |

| 3 | Terms of Reference, 5.2 Minimum Staff Requirements-Page 56 | | | | | | The estimated staff month input for each of the key staff is not indicated in the table In the Bidding document, the contract period given, Consultant(s) are therefore required to distribute the expected contract duration among the Key staff proposed. |

| 3 | | Is it a feasibility to understand the | | | | | The feasibility study will include, but, not limited to Water demand supply balance and investment strategy options |

| | | correct investment strategy options | | ? | | | |

| 4 | There is a mention of 4 possible site locations. Have these locations already been identified to carry out some of the studies mentioned in the RFP? | There is a mention of 4 possible site | | | | | There are only Two (2) sites identified not Four (4) |

| Terms of Reference, 5.2 Minimum Staff |

|---|

| Requirements-Page 56 |

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It mentions DBOOT, Water Purchase The feasibility study will include financial Agreements (WPA), Financial Model, model, EIA, ESIA another technical studies EIA, ESIA and other technical and of the desalination sites financial studies of which the site location question is required? 5 Does the desalination project have Desalination as an alternative option of alignment with MoW and National giving water to the County of Mombasa is Government planning and guarantee an idea which has been courted for ages process? The financiers/developers, through the Ministry of Water and the regardless what they are telling you National Government as Mombasa County now, will require this as part of a have never had its own source of water. bankability due diligence of the project. For serious desalination investments this needs to be considered and understood as bankability is critical. 6 Should this have been a EOI based on There is both preliminary and technical the skill set requirement scoring evaluation criteria in the bidding document criteria. to select a successful consultant 7 Whilst the subject of the RFP is a The Request for Proposal should strictly be Feasibility Study, which would on Feasibility studies for the Desalination normally be limited to field of Sea water. investigations, preliminary designs and high-level cost estimates, the scope of services to be carried out by the Consultant as outlined in this RFP’s TOR also includes detailed designs, tender documentation, and supervision of the works during the implementation of the project. Besides, the cited DBOOT model would normally involve detailed designs, where necessary, based on the previously prepared aforementioned Feasibility preliminary designs. It is the Consultant’s understanding that this RFP is not soliciting for DBOOT services but, rather, Consultant’s services to carry out a Feasibility Study Therefore, in order for the consultant to be able to price for the services, especially during the implementation phase, more details should be given, including the estimated period of implementation and the requisite number and designations of key experts. 8 It is the consultant’s considered The period of study may be varied from Six

| | | It mentions DBOOT, Water Purchase | | | | | | | | | The feasibility study will include financial model, EIA, ESIA another technical studies of the desalination sites |

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| 5 | | Does the desalination project have | | | | | | | | | Desalination as an alternative option of giving water to the County of Mombasa is an idea which has been courted for ages through the Ministry of Water and the National Government as Mombasa County have never had its own source of water. |

| | | Government planning and guarante | | | | | | e | | | |

| | | bankability due diligence of the project. | | | | | | | | | |

| 6 | Should this have been a EOI based on the skill set requirement scoring criteria. | Should this have been a EOI based o | | | | | | n | | | There is both preliminary and technical evaluation criteria in the bidding document to select a successful consultant |

| 7 | | Whilst the subject of the RFP is a | | | | | | | | | The Request for Proposal should strictly be on Feasibility studies for the Desalination of Sea water. |

| | | Feasibility preliminary designs. It is the | | | | | | | | | |

| | | services to carry out a Feasibility Study | | | | | | | | | |

| | | Therefore, in order for the consultant to | | | | | | | | | |

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opinion, based on previous experience, (6) months to Twelve (12) months in order that the 6 months will not be adequate for the Consultants to exhaustively carry for carrying out all the items listed out the study under the scope of the services. Would the Client consider revising this contract period estimate? 9 It is the Consultant’s suggestion that This matter will be handled at the Contract the payment should be paid in signing stage between the Consultant(s) and tranches based on the attainment of MOWASSCO (Client) specific milestones e.g. Inception Report, Draft Feasibility Report and Final Feasibility Report. Further, it would be appreciated if detail could be provided regarding the timelines associated with the project. Clear milestones and deadlines will enable us to develop a realistic project plan, ensuring timely delivery and effective project management. 10 The RFP states “Prepare Detailed This Request for Proposal should just be on Design, Technical Drawings, Bill of feasibility study on desalination of sea Quantities, Layout and work plans water and Tender Documents for each site recommended. The plant capacity for each of the two sites should be equal to its Demand –Supply gap.” Clarity is requested on the actual scope of works, as the above (detailed design, etc.) exceeds the scope of a “Feasibility Study” and is normally included as part of an actual project 11 The RFP states: This should be strictly a feasibility study on “l. Provide supervision desalination of sea water services during implementation of the project.” AND “m. Prepare O & M manuals.” Clarity is requested on the actual scope of works, as the above tasks are not normally carried out as part of the scope of a “Feasibility Study” and is normally included as

| | | opinion, based on previous experience, | | (6) months to Twelve (12) months in order for the Consultants to exhaustively carry out the study |

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| 9 | It is the Consultant’s suggestion that the payment should be paid in tranches based on the attainment of specific milestones e.g. Inception Report, Draft Feasibility Report and Final Feasibility Report. Further, it would be appreciated if detail could be provided regarding the timelines associated with the project. Clear milestones and deadlines will enable us to develop a realistic project plan, ensuring timely delivery and effective project management. | | | This matter will be handled at the Contract signing stage between the Consultant(s) and MOWASSCO (Client) |

| 10 | The RFP states “Prepare Detailed Design, Technical Drawings, Bill of Quantities, Layout and work plans and Tender Documents for each site recommended. The plant capacity for each of the two sites should be equal to its Demand –Supply gap.” Clarity is requested on the actual scope of works, as the above (detailed design, etc.) exceeds the scope of a “Feasibility Study” and is normally included as part of an actual project | | | This Request for Proposal should just be on feasibility study on desalination of sea water |

| 11 | The RFP states: “l. Provide supervision services during implementation of the project.” AND “m. Prepare O & M manuals.” Clarity is requested on the actual scope of works, as the above tasks are not normally carried out as part of the scope of a “Feasibility Study” and is normally included as | | | This should be strictly a feasibility study on desalination of sea water |

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part of an actual project 12 The timelines stated cannot be The contract period is therefore extended to achieved given the scope of Twelve (12) months instead of a period of services/tasks. Clarity is requested on Six (6) months as originally indicated in the the actual scope of works, as the above Tender documents exceeds the scope of a “Feasibility Study” and is normally included as part of an actual project MANAGING DIRECTOR

| | part of an actual project | |

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| 12 | The timelines stated cannot be achieved given the scope of services/tasks. Clarity is requested on the actual scope of works, as the above exceeds the scope of a “Feasibility Study” and is normally included as part of an actual project | The contract period is therefore extended to Twelve (12) months instead of a period of Six (6) months as originally indicated in the Tender documents |